Trello vs Zoho Projects (2024 Comparison)
Trello offers a user-friendly interface and a generous free plan, making it an ideal choice for small teams and individuals. Its wide range of integrations enhances productivity and streamlines workflows.
- User-friendly interface
- Generous free plan
- Wide range of integrations
- Limited advanced features
- No built-in time tracking
- Basic reporting capabilities
Free plan?
YesStarting price
$5 per month per user
Zoho Projects provides a comprehensive feature set and advanced reporting tools, making it a powerful project management solution for businesses. Its built-in time tracking enhances efficiency and project management capabilities.
- Comprehensive feature set
- Advanced reporting tools
- Built-in time tracking
- Steeper learning curve
- Higher cost for premium features
- Complex for small teams
Free plan?
YesStarting price
What is Trello?
Trello is a versatile project management tool that uses boards, lists, and cards to help teams organize tasks and projects. It offers a visual approach to task management, making it easy for users to track progress and collaborate effectively. Trello's intuitive interface and customizable features make it a popular choice for teams of all sizes, helping them streamline workflows and improve productivity.
What is Zoho Projects?
Zoho Projects is a comprehensive project management software that offers a wide range of features to help teams plan, track, and collaborate on projects. It provides tools for task management, time tracking, document management, and reporting, making it an ideal choice for businesses looking to enhance their project management capabilities. Zoho Projects' integration with other Zoho apps and third-party tools further enhances its functionality, making it a valuable asset for teams aiming to improve efficiency and productivity.
Pros and Cons of Trello vs Zoho Projects
Pros & Cons of Trello
- Trello's interface is intuitive and easy to navigate, making it accessible for users of all skill levels. Its visual approach to task management simplifies project organization and enhances team collaboration.
- Trello offers a free plan with essential features, allowing small teams and individuals to manage projects without incurring costs. This makes it an attractive option for budget-conscious users.
- Trello integrates with popular tools like Slack, Google Drive, and Dropbox, enabling users to connect with their existing workflow and enhance productivity.
- Trello lacks some advanced project management features, such as task dependencies and time tracking, which may limit its suitability for complex projects.
- Trello does not offer built-in time tracking, requiring users to rely on third-party integrations for this functionality, which can be inconvenient for some teams.
- Trello's reporting features are limited, providing only basic insights into project performance. This may not be sufficient for teams that require detailed reporting and analytics.
Pros & Cons of Zoho Projects
- Zoho Projects offers a wide range of features, including task management, time tracking, and document management, making it a versatile tool for managing complex projects.
- Zoho Projects provides advanced reporting options, such as Gantt charts and resource utilization reports, offering valuable insights into project performance and helping teams make informed decisions.
- Zoho Projects includes built-in time tracking, allowing users to log hours and track time spent on tasks directly within the platform, enhancing project management efficiency.
- Zoho Projects' comprehensive feature set may require a learning curve for new users, making it less accessible for those who prefer a simpler tool.
- Zoho Projects' premium features come at a higher cost, which may be a consideration for budget-conscious teams and small businesses.
- Zoho Projects' extensive features may be overwhelming for small teams with simple project management needs, making it less suitable for such users.
Trello vs Zoho Projects: At A Glance
Value to Price
Trello offers a great value for its price, especially for small teams and individuals who need a simple yet effective project management tool. Its free plan is quite generous, allowing users to manage multiple projects without incurring costs. Zoho Projects, on the other hand, provides more advanced features and integrations, making it a better choice for larger teams and businesses that require comprehensive project management solutions. If you need a more robust tool with extensive features, Zoho Projects is the better option.
Ease of Use
Trello is known for its user-friendly interface, making it easy for users to get started and manage tasks efficiently. Its drag-and-drop functionality and visual approach to task management are particularly appealing to users who prefer a straightforward tool. Zoho Projects, while also user-friendly, offers a more complex set of features that may require a learning curve for new users. If you prioritize ease of use and simplicity, Trello is the better choice.
Functionality
Trello provides essential project management features, such as task management, collaboration, and integrations with other tools. However, Zoho Projects offers a more comprehensive set of features, including time tracking, document management, and advanced reporting capabilities. This makes Zoho Projects a more suitable option for businesses that require a full-fledged project management solution. If you need advanced functionality and features, Zoho Projects is the better choice.
Scalability
Trello is a great option for small teams and individuals, but it may not be the best choice for larger organizations with complex project management needs. Zoho Projects, on the other hand, is designed to scale with your business, offering features and integrations that support growing teams and projects. If you anticipate growth and need a tool that can scale with your business, Zoho Projects is the better choice.
Integrations
Trello offers a wide range of integrations with popular tools like Slack, Google Drive, and Dropbox, making it easy to connect with your existing workflow. Zoho Projects also provides numerous integrations, including with other Zoho apps and third-party tools, offering a more comprehensive integration ecosystem. If you need extensive integrations and connectivity, Zoho Projects is the better choice.
Customer Support
Trello offers customer support through its help center, community forums, and email support. While its support is generally reliable, it may not be as comprehensive as Zoho Projects, which offers multiple support channels, including live chat and phone support. If you require robust customer support, Zoho Projects is the better choice.
Security
Trello provides basic security features, such as two-factor authentication and data encryption, to protect user data. Zoho Projects, however, offers more advanced security measures, including role-based access control and audit logs, making it a more secure option for businesses with sensitive data. If security is a top priority, Zoho Projects is the better choice.
Overall Rating
Trello is a solid project management tool for small teams and individuals, offering a user-friendly interface and essential features. However, Zoho Projects provides a more comprehensive set of features and integrations, making it a better choice for larger teams and businesses with complex project management needs. If you need a robust and scalable project management solution, Zoho Projects is the better choice.
Trello vs Zoho Projects: A Detailed Breakdown of Key Features
Task Management
Trello excels in task management with its intuitive board and card system, allowing users to easily organize and prioritize tasks. Its drag-and-drop functionality makes it simple to move tasks between lists, providing a clear visual representation of project progress. Zoho Projects, however, offers more advanced task management features, including task dependencies and milestones, making it a better choice for complex projects. If you need advanced task management capabilities, Zoho Projects is the better choice.
Collaboration Tools
Trello offers robust collaboration tools, including comments, mentions, and file attachments, making it easy for team members to communicate and collaborate on tasks. Zoho Projects takes collaboration a step further with features like chat, forums, and project feeds, providing a more comprehensive collaboration experience. If you need advanced collaboration tools, Zoho Projects is the better choice.
Time Tracking
Trello lacks built-in time tracking features, requiring users to rely on third-party integrations for this functionality. Zoho Projects, on the other hand, offers built-in time tracking, allowing users to log hours and track time spent on tasks directly within the platform. If time tracking is a critical feature for your team, Zoho Projects is the better choice.
Document Management
Trello allows users to attach files to cards, but it lacks advanced document management features. Zoho Projects offers a more robust document management system, including version control and document sharing, making it a better choice for teams that need to manage and collaborate on documents. If document management is important to your team, Zoho Projects is the better choice.
Reporting
Trello provides basic reporting features, such as activity logs and board statistics, but it lacks advanced reporting capabilities. Zoho Projects offers a wide range of reporting options, including Gantt charts, resource utilization reports, and project dashboards, providing valuable insights into project performance. If you need advanced reporting features, Zoho Projects is the better choice.
Mobile App
Trello's mobile app is user-friendly and offers a seamless experience for managing tasks on the go. Zoho Projects also provides a mobile app with similar functionality, allowing users to access and manage projects from their mobile devices. Both tools offer reliable mobile apps, but if you need a more comprehensive project management solution, Zoho Projects is the better choice.
Pricing Comparison of Trello and Zoho Projects
To assist you in making an informed choice, we’ve outlined the pricing plans and essential features of Trello and Zoho Projects. This comparison will highlight the best option for managing your projects.
Trello Pricing Plans
- Up to 10 boards per Workspace for organized project management.
- Unlimited Power-Ups per board to enhance functionality.
- Unlimited storage with a limit of 10MB per file.
- 250 Workspace command runs per month for automation.
- Advanced checklists for detailed task breakdowns.
- Custom Fields to structure information on Trello cards.
- Unlimited storage with a limit of 250MB per file.
- 1,000 Workspace command runs per month for enhanced automation.
- Unlimited Workspace command runs for extensive automation.
- Atlassian Intelligence (AI) for enhanced productivity.
- Admin and security features for better control.
- Workspace-level templates for consistent project management.
- Organization-wide permissions for enhanced security.
- Public board management for broader collaboration.
- Multi-board guests for flexible team collaboration.
- Free SSO and user provisioning with Atlassian Access.
Zoho Projects Pricing Plans
- Manage up to 3 projects simultaneously.
- Includes subtasks for detailed task management.
- Access to a whiteboard for brainstorming.
- 5GB of storage space for project files.
- Project templates to streamline project setup.
- Time tracking to monitor project hours.
- Blueprints for process automation.
- Zia Insights for data-driven decision making.
- Zia Translation for multilingual support.
- Read-only users for controlled access.
- Custom fields and statuses for tailored workflows.
- Single Sign-On and Two-Factor Authentication for security.
Our Rating Methodology
We thoroughly evaluate each project management tool, focusing on key factors like functionality, scalability, and integrations. By analyzing user reviews and testing features, we ensure our recommendations fit your needs. Each factor is weighted to provide an accurate final rating, helping you make informed decisions.
Trello or Zoho Projects: Which One Matches Your Business Needs?
Choose Trello If You Need ...
- User-friendly interface
If you are a beginner or small business owner looking for an easy-to-use project management tool, Trello's user-friendly interface and visual approach to task management make it an ideal choice for you.
- Generous free plan
If you are a budget-conscious user seeking a project management tool with essential features, Trello's generous free plan allows you to manage projects without incurring costs, making it a great option.
Choose Zoho Projects If You Need ...
- Comprehensive feature set
If you are a business with complex project management needs, Zoho Projects' comprehensive feature set, including task management, time tracking, and document management, makes it a powerful solution for you.
- Advanced reporting tools
If you require detailed insights into project performance, Zoho Projects' advanced reporting tools, such as Gantt charts and resource utilization reports, provide valuable data to help you make informed decisions.
Frequently Asked Questions
Which tool is better for small teams, Trello or Zoho Projects?
Does Zoho Projects offer built-in time tracking?
Can Trello handle complex project management needs?
What integrations does Trello offer?
Is Zoho Projects suitable for large organizations?
How does Trello's reporting compare to Zoho Projects?
Martin Lunendonk
Martin Lunendonk is a senior tech writer specializing in website builders, web hosting, and ecommerce platforms. With a background in finance, accounting, and philosophy, he has founded multiple tech startups and worked in medium to large tech companies and investment banking, bringing deep expertise and reliable insights to his software reviews.
