Trello vs Toggl Plan (2024 Comparison)
Trello offers a user-friendly interface with highly customizable workflows and a wide range of integrations, making it a versatile choice for teams of all sizes.
- Highly customizable workflows
- Wide range of integrations
- User-friendly interface
- Limited built-in reporting
- Requires integrations for time tracking
Free plan?
YesStarting price
$5 per month per user
Toggl Plan excels in collaboration and time tracking, providing detailed reporting features that help teams stay organized and efficient.
- Robust time tracking
- Excellent collaboration tools
- Detailed reporting features
- Limited customization options
- Mobile app less intuitive
Free plan?
YesStarting price
$5 per month per userWhat is Trello?
Trello is a versatile project management tool that uses boards, lists, and cards to help you organize tasks and projects. It's perfect for visual thinkers who appreciate a clear, intuitive interface. Trello's flexibility allows you to customize workflows, making it suitable for both personal and professional use. Whether you're managing a team or planning a personal project, Trello's user-friendly design and powerful integrations make it a go-to choice for staying organized and productive.
What is Toggl Plan?
Toggl Plan is a project management software designed to simplify planning and collaboration. It offers a visual timeline that helps teams see the big picture and manage tasks efficiently. With Toggl Plan, you can easily assign tasks, set deadlines, and track progress, making it ideal for teams that value transparency and accountability. Its intuitive interface and seamless integrations with other tools make it a valuable asset for businesses looking to streamline their project management processes.
Pros and Cons of Trello vs Toggl Plan
Pros & Cons of Trello
- Trello allows you to create workflows that fit your unique needs, offering flexibility and adaptability. This makes it ideal for teams with diverse processes and requirements.
- With Trello, you can connect to numerous third-party apps, enhancing its functionality and allowing seamless integration into your existing tech stack.
- Trello's intuitive design makes it easy for users to navigate and manage tasks, reducing the learning curve and increasing productivity.
- Trello's reporting features are basic, requiring additional integrations for more detailed analytics, which can be a drawback for data-driven teams.
- Trello lacks built-in time tracking, necessitating third-party integrations, which can complicate workflows for teams needing precise time management.
Pros & Cons of Toggl Plan
- Toggl Plan's integration with Toggl Track provides comprehensive time tracking, making it easy to monitor project hours and improve efficiency.
- Toggl Plan's shared timelines and team dashboards enhance collaboration, ensuring everyone stays on the same page and improving team communication.
- With Toggl Plan, you can access in-depth reports that provide valuable insights into project progress and team performance, aiding in data-driven decision-making.
- Toggl Plan's customization capabilities are more restricted compared to Trello, which may limit its adaptability for teams with unique workflows.
- Some users find Toggl Plan's mobile app less intuitive, which can hinder productivity for those who rely on mobile task management.
Trello vs Toggl Plan: At A Glance
Value to Price
Trello offers a great value for its price, especially with its free plan that provides essential features for small teams. Toggl Plan, while slightly more expensive, offers advanced features that justify its cost for larger teams. If you're looking for a budget-friendly option with essential features, Trello is a great choice.
Ease of Use
Trello is known for its intuitive interface, making it easy for users to get started without a steep learning curve. Toggl Plan also offers a user-friendly experience, but its advanced features may require a bit more time to master. If you prioritize ease of use, Trello is the better option.
Functionality
Toggl Plan excels in functionality with its robust project management features, including timelines and task dependencies. Trello, while versatile, may require additional integrations to match Toggl Plan's capabilities. If you need advanced project management features, Toggl Plan is the way to go.
Scalability
Both Trello and Toggl Plan offer scalability, but Trello's flexibility makes it easier to adapt to growing teams. Toggl Plan's structured approach may require more planning as your team expands. If you anticipate rapid growth, Trello's scalability is advantageous.
Integrations
Trello boasts a wide range of integrations, allowing users to connect with various tools seamlessly. Toggl Plan also offers integrations, but its selection is more limited. If integrations are crucial to your workflow, Trello provides more options.
Customer Support
Toggl Plan offers responsive customer support, ensuring users receive timely assistance. Trello's support is reliable, but users may experience longer response times. If customer support is a priority, Toggl Plan has the edge.
Security
Both Trello and Toggl Plan prioritize security, offering features like data encryption and user permissions. Trello's security measures are robust, but Toggl Plan's additional compliance options may appeal to businesses with strict security requirements. If security is a top concern, Toggl Plan offers more comprehensive options.
Overall Rating
Trello and Toggl Plan both offer excellent project management solutions, but Trello's ease of use and integrations give it a slight edge overall. Toggl Plan's advanced features make it a strong contender for teams needing more robust functionality. If you value simplicity and integrations, Trello is the better choice.
Trello vs Toggl Plan: A Detailed Breakdown of Key Features
Task Management
Trello's task management is intuitive, allowing you to create, assign, and track tasks with ease. Its card-based system is perfect for visual thinkers. Toggl Plan, on the other hand, offers a more structured approach with timelines and task dependencies, which can be beneficial for complex projects. If you prefer a visual and flexible task management system, Trello is the better choice.
Collaboration Tools
Toggl Plan excels in collaboration with features like shared timelines and team dashboards, making it easy for teams to stay aligned. Trello also offers collaboration tools, but its focus is more on individual task management. If your team values collaboration and transparency, Toggl Plan is the way to go.
Customization Options
Trello offers extensive customization options, allowing you to tailor boards and cards to fit your workflow. Toggl Plan provides customization as well, but its options are more limited. If you need a highly customizable tool to match your unique processes, Trello is the better option.
Time Tracking
Toggl Plan integrates seamlessly with Toggl Track, providing robust time tracking capabilities. Trello lacks built-in time tracking, requiring third-party integrations. If time tracking is crucial for your projects, Toggl Plan offers a more integrated solution.
Mobile App
Trello's mobile app is user-friendly and offers most of the desktop features, making it easy to manage tasks on the go. Toggl Plan's mobile app is also functional, but some users find it less intuitive. If you need a reliable mobile app for task management, Trello is the better choice.
Reporting Features
Toggl Plan provides detailed reporting features, allowing you to analyze project progress and team performance. Trello offers basic reporting, but may require additional integrations for advanced analytics. If comprehensive reporting is important to you, Toggl Plan is the superior option.
Pricing Comparison of Trello and Toggl Plan
To assist you in making an informed choice, we’ve outlined the pricing plans and essential features of Trello and Toggl Plan. This comparison will highlight the best option for managing your projects.
Trello Pricing Plans
- Up to 10 boards per Workspace for organized project management.
- Unlimited Power-Ups per board to enhance functionality.
- Unlimited storage with a limit of 10MB per file.
- 250 Workspace command runs per month for automation.
- Advanced checklists for detailed task breakdowns.
- Custom Fields to structure information on Trello cards.
- Unlimited storage with a limit of 250MB per file.
- 1,000 Workspace command runs per month for enhanced automation.
- Unlimited Workspace command runs for extensive automation.
- Atlassian Intelligence (AI) for enhanced productivity.
- Admin and security features for better control.
- Workspace-level templates for consistent project management.
- Organization-wide permissions for enhanced security.
- Public board management for broader collaboration.
- Multi-board guests for flexible team collaboration.
- Free SSO and user provisioning with Atlassian Access.
Toggl Plan Pricing Plans
- Auto-assign new tasks to streamline task management.
- Time tracking with Toggl Track integration for efficiency.
- Personal task overview to manage individual responsibilities.
- Mobile app for managing tasks on the go.
- Flexible working hours to accommodate diverse schedules.
- Task estimates for better project planning and execution.
- Public holidays and time off tracking for accurate scheduling.
- Daily availability insights for optimal resource allocation.
- Multiple task assignees for collaborative task management.
- Timeline sharing for transparent project updates.
- Project timelines and boards for comprehensive project views.
- Project progress overview for tracking milestones and goals.
- SSO for secure and simplified login processes.
- Compact view of timeline and board for streamlined navigation.
- Annual view for long-term project planning.
- File upload up to 100Mb for comprehensive data sharing.
Our Rating Methodology
We thoroughly evaluate each project management tool, focusing on key factors like ease of use, functionality, and integrations. By analyzing user feedback and testing features, we ensure our recommendations meet diverse needs. Each factor is weighted to provide an accurate final rating, helping you choose the best tool for your projects.
Trello or Toggl Plan: Which One Matches Your Business Needs?
Choose Trello If You Need ...
- Highly customizable workflows
If you need a tool that offers a high degree of customization to fit your unique workflows, Trello is the ideal choice. Its flexible board and card system allows you to tailor your project management experience to your specific needs.
- Wide range of integrations
If you rely on various third-party apps to enhance your workflow, Trello's extensive integration options make it a perfect fit. You can seamlessly connect Trello with your existing tools to streamline your processes.
Choose Toggl Plan If You Need ...
- Robust time tracking
If precise time tracking is crucial for your projects, Toggl Plan's integration with Toggl Track provides a comprehensive solution. You can easily monitor project hours and improve efficiency with its robust time tracking capabilities.
- Excellent collaboration tools
If your team values collaboration and transparency, Toggl Plan's shared timelines and team dashboards make it the better choice. These features enhance communication and ensure everyone stays aligned on project goals.
Frequently Asked Questions
Which tool is better for small teams, Trello or Toggl Plan?
Does Toggl Plan offer better time tracking than Trello?
Can Trello handle complex project management needs?
Which tool offers better reporting features, Trello or Toggl Plan?
Is Trello more customizable than Toggl Plan?
Which tool is better for mobile task management?
Anastasia Belyh
Anastasia Belyh is a senior tech writer with over 15 years of experience in marketing, sales, and business software. Having worked in investment banking, management consulting, and founded multiple companies, her in-depth knowledge and hands-on expertise make her software reviews authoritative, trustworthy, and highly practical for business decision-makers.
