Trello vs Todoist (2024 Comparison)
Trello offers a highly customizable and user-friendly interface, making it a versatile tool for different types of projects. With a wide range of integrations, it's perfect for teams that need to collaborate effectively.
- Highly customizable workflows
- Easy to use interface
- Wide range of integrations
- Limited advanced task features
- Basic notification options
- Limited customer support
Free plan?
YesStarting price
$5 per month per user
Todoist provides advanced task management features and an excellent mobile app, making it ideal for users who need to manage tasks on the go. With responsive customer support, it's a reliable choice for individuals and teams.
- Advanced task management features
- Excellent mobile app
- Responsive customer support
- Limited customization options
- Fewer integrations
- More complex interface
Free plan?
YesStarting price
$4 per monthWhat is Trello?
Trello is a versatile project management tool that uses boards, lists, and cards to help you organize tasks and projects. It’s perfect for visual thinkers who appreciate a clear, intuitive interface. Whether you're managing a team project or planning a personal event, Trello's drag-and-drop functionality makes it easy to move tasks around and prioritize them. With its robust integration capabilities, Trello can seamlessly connect with other tools you use daily, enhancing productivity and collaboration.
What is Todoist?
Todoist is a powerful task management tool designed to help individuals and teams stay organized and productive. It offers a clean, user-friendly interface where you can create tasks, set deadlines, and prioritize your to-do list. With features like project sharing, task comments, and integrations with other apps, Todoist is ideal for both personal and professional use. It helps you keep track of everything in one place, ensuring you never miss a deadline or forget an important task.
Pros and Cons of Trello vs Todoist
Pros & Cons of Trello
- Trello allows you to customize your boards and cards to fit your specific needs, making it a versatile tool for different types of projects.
- Trello's drag-and-drop interface is intuitive and user-friendly, making it easy for users to organize tasks and projects.
- Trello offers a wide range of integrations with popular tools like Slack, Google Drive, and more, making it easy to connect with other apps you use.
- Trello lacks some advanced task management features, such as task dependencies and priority levels, which may be a limitation for users who need a more detailed task management system.
- Trello's notification options are limited compared to other tools, which may be a drawback for users who need more advanced notification options.
- Trello's customer support options are limited, especially for free users, which may be a consideration for users who need more direct assistance.
Pros & Cons of Todoist
- Todoist offers advanced task management features, such as task dependencies and priority levels, which are beneficial for users who need a more detailed task management system.
- Todoist's mobile app is highly rated for its user-friendly interface and advanced features, making it ideal for users who need to manage tasks on the go.
- Todoist offers responsive customer support, with email and chat options available for paid users, making it a better choice for those who may need more direct assistance.
- Todoist offers some customization options, but it is more structured and may not offer the same level of flexibility as other tools.
- Todoist's selection of integrations is slightly more limited compared to other tools, which may be a consideration for users who rely heavily on third-party apps.
- Todoist's interface is slightly more complex compared to other tools, which may be a consideration for users who prefer a more straightforward task management system.
Trello vs Todoist: At A Glance
Trello vs Todoist: A Detailed Breakdown of Key Features
Task Management
Trello's task management is centered around its boards and cards, which allow you to visually organize tasks and projects. This is great for users who prefer a visual approach to task management. Todoist, however, offers more advanced task management features, such as task dependencies and priority levels, which are beneficial for users who need a more detailed task management system. If you need a more structured and detailed task management system, Todoist is the better choice.
Collaboration
Trello excels in collaboration with its easy-to-use interface that allows team members to comment, attach files, and set due dates on cards. This makes it ideal for teams that need to work together on projects. Todoist also offers collaboration features, but its focus is more on individual task management. If your primary need is team collaboration, Trello is the better option.
Customization
Trello offers a high level of customization with its power-ups and integrations, allowing you to tailor the tool to fit your specific needs. This is perfect for users who need a flexible tool that can adapt to different workflows. Todoist, while offering some customization options, is more structured and may not offer the same level of flexibility. If customization is a priority, Trello is the better choice.
Notifications
Trello provides notifications for activity on boards and cards, keeping you informed of any changes or updates. This is useful for users who need to stay on top of project developments. Todoist offers more advanced notification options, including reminders and due date alerts, which are beneficial for users who need to manage deadlines and priorities. If you need more advanced notification options, Todoist is the better choice.
Mobile App
Trello's mobile app offers a similar experience to its desktop version, allowing you to manage tasks and projects on the go. This is great for users who need to access their boards from anywhere. Todoist's mobile app is highly rated for its user-friendly interface and advanced features, making it ideal for users who need to manage tasks on the go. If you need a more advanced mobile app, Todoist is the better choice.
Templates
Trello offers a wide range of templates for different types of projects, making it easy to get started with new boards. This is useful for users who need a quick and easy way to set up projects. Todoist also offers templates, but its selection is more limited compared to Trello. If you need a wide range of templates, Trello is the better choice.
Pricing Comparison of Trello and Todoist
This overview of pricing plans and key features for Trello and Todoist will help you evaluate both platforms and determine which option best meets your requirements.
Trello Pricing Plans
- Up to 10 boards per Workspace for organized project management.
- Unlimited Power-Ups per board to enhance functionality.
- Unlimited storage with a limit of 10MB per file.
- 250 Workspace command runs per month for automation.
- Advanced checklists for detailed task breakdowns.
- Custom Fields to structure information on Trello cards.
- Unlimited storage with a limit of 250MB per file.
- 1,000 Workspace command runs per month for enhanced automation.
- Unlimited Workspace command runs for extensive automation.
- Atlassian Intelligence (AI) for enhanced productivity.
- Admin and security features for better control.
- Workspace-level templates for consistent project management.
- Organization-wide permissions for enhanced security.
- Public board management for broader collaboration.
- Multi-board guests for flexible team collaboration.
- Free SSO and user provisioning with Atlassian Access.
Todoist Pricing Plans
- Smart quick add for efficient task management.
- Flexible list and board layouts for organization.
- 3 filter views to customize your workflow.
- 1 week activity history to track progress.
- Calendar layout to visualize your schedule.
- Task reminders and duration for timely completion.
- 150 filter views for advanced customization.
- Unlimited activity history for comprehensive tracking.
- Up to 500 team projects for large-scale management.
- Granular team activity logs for detailed insights.
- Shared templates to streamline processes.
- Team roles and permissions for structured access.
Our Rating Methodology
We thoroughly test each task management tool, evaluating key features like ease of use, functionality, and scalability. We also analyze user reviews to ensure our recommendations fit your needs. Each of the seven evaluation factors is weighted by importance to provide an accurate final rating, helping you avoid poor-quality tools and make informed decisions.
Trello or Todoist: Which One Matches Your Business Needs?
Choose Trello If You Need ...
- Highly customizable workflows
If you need a tool that offers a high level of customization, Trello is the better choice. Its power-ups and integrations allow you to tailor the tool to fit your specific needs, making it a versatile option for different types of projects.
- Easy to use interface
If you prefer a tool with an intuitive and user-friendly interface, Trello is the better choice. Its drag-and-drop interface makes it easy to organize tasks and projects, making it ideal for users who prefer a visual approach to task management.
Choose Todoist If You Need ...
- Advanced task management features
If you need a tool with advanced task management features, Todoist is the better choice. Its task dependencies and priority levels are beneficial for users who need a more detailed task management system.
- Excellent mobile app
If you need a tool with an excellent mobile app, Todoist is the better choice. Its user-friendly interface and advanced features make it ideal for users who need to manage tasks on the go.
Frequently Asked Questions
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Anastasia Belyh
Anastasia Belyh is a senior tech writer with over 15 years of experience in marketing, sales, and business software. Having worked in investment banking, management consulting, and founded multiple companies, her in-depth knowledge and hands-on expertise make her software reviews authoritative, trustworthy, and highly practical for business decision-makers.
