Todoist vs Toggl Plan (2024 Comparison)
Todoist offers advanced task management features and customizable workflows, making it ideal for individuals and teams looking to boost productivity and stay organized.
- Advanced task management features.
- Highly customizable workflows.
- Strong community support.
- Requires setup for full utilization.
- Limited visual project planning.
Free plan?
YesStarting price
$4 per month
Toggl Plan provides an intuitive drag-and-drop interface and seamless time tracking integration, perfect for teams focused on project planning and resource management.
- Intuitive drag-and-drop interface.
- Seamless time tracking integration.
- Wide range of integrations.
- Lacks advanced task management.
- Limited community resources.
Free plan?
YesStarting price
$5 per month per userWhat is Todoist?
Todoist is a task management tool designed to help individuals and teams organize their tasks and projects efficiently. It offers features like task prioritization, project templates, and collaboration tools, making it ideal for both personal and professional use. With its intuitive interface, Todoist helps users stay on top of their to-do lists, ensuring nothing falls through the cracks. Whether you're managing a team project or planning your day, Todoist provides the structure needed to boost productivity and achieve goals.
What is Toggl Plan?
Toggl Plan is a project management software that simplifies planning and collaboration for teams. It offers visual timelines, task assignments, and progress tracking, making it easy to manage projects and resources. Toggl Plan helps teams stay organized and aligned, ensuring everyone knows what needs to be done and when. With its user-friendly interface, Toggl Plan is perfect for teams looking to streamline their workflow and improve productivity.
Pros and Cons of Todoist vs Toggl Plan
Pros & Cons of Todoist
- Todoist offers a comprehensive set of task management features, including task prioritization, recurring tasks, and project templates. These features make it easy to organize and manage tasks efficiently, ensuring nothing is overlooked.
- With Todoist, you can customize your workflows to fit your specific needs. The ability to create custom labels, filters, and views allows for a personalized experience that enhances productivity.
- Todoist boasts a vibrant community of users who share tips, templates, and best practices. This community support is invaluable for new users looking to get the most out of the tool.
- While Todoist is user-friendly, it requires some initial setup to fully utilize its features. New users may need to invest time in learning how to customize and optimize their workflows.
- Todoist lacks the visual project planning features found in other tools like Toggl Plan. Users looking for a visual representation of their projects may find this limiting.
Pros & Cons of Toggl Plan
- Toggl Plan's drag-and-drop interface makes it easy to plan and manage projects. This intuitive design allows users to quickly adjust timelines and allocate resources, enhancing overall efficiency.
- With its integration with Toggl Track, Toggl Plan offers seamless time tracking capabilities. This feature is ideal for teams looking to monitor time spent on tasks and projects accurately.
- Toggl Plan supports a wide range of integrations, allowing users to connect with other tools they use daily. This flexibility enhances the tool's functionality and streamlines workflows.
- While Toggl Plan excels in project planning, it lacks some of the advanced task management features found in tools like Todoist. Users looking for detailed task management may find this limiting.
- Toggl Plan has fewer community resources compared to other tools. Users may find it challenging to find templates, tips, and best practices shared by other users.
Todoist vs Toggl Plan: At A Glance
Value to Price
Todoist offers a robust set of features at a competitive price, making it a great value for both individuals and teams. Its pricing structure is flexible, allowing users to choose a plan that fits their needs. Toggl Plan, while slightly more expensive, provides excellent value for teams that require detailed project planning and resource management. If you're looking for a cost-effective solution with comprehensive features, Todoist is a strong contender.
Ease of Use
Toggl Plan shines in ease of use with its intuitive drag-and-drop interface, making it simple for teams to plan and manage projects. Todoist, while user-friendly, requires a bit more setup to fully utilize its features. If you prioritize a straightforward and easy-to-navigate tool, Toggl Plan might be the better choice for you.
Functionality
Todoist excels in functionality with its advanced task management features, including task prioritization and project templates. Toggl Plan offers strong project planning capabilities but lacks some of the task-specific features found in Todoist. If you need a tool with comprehensive task management features, Todoist is the way to go.
Scalability
Both Todoist and Toggl Plan offer scalable solutions, but Todoist's flexibility in handling both individual and team projects gives it an edge. Toggl Plan is ideal for teams looking to scale their project management efforts. If you're planning to grow your team or projects, Todoist provides a more scalable solution.
Integrations
Toggl Plan offers a wide range of integrations, making it easy to connect with other tools your team uses. Todoist also provides integrations, but Toggl Plan's extensive library gives it a slight advantage. If seamless integration with other tools is crucial for your workflow, Toggl Plan is a better fit.
Customer Support
Todoist provides reliable customer support with various resources, including a help center and community forums. Toggl Plan offers similar support options but lacks the extensive community resources found in Todoist. If having access to a supportive community is important, Todoist is the better option.
Security
Both Todoist and Toggl Plan prioritize security, offering features like data encryption and secure access controls. Todoist's commitment to security is evident in its regular updates and compliance with industry standards. If security is a top concern, Todoist provides a slightly more secure environment.
Overall Rating
Todoist scores higher overall due to its comprehensive features, scalability, and strong community support. Toggl Plan is a solid choice for teams focused on project planning and ease of use. If you're looking for a well-rounded tool with a strong feature set, Todoist is the preferred choice.
Todoist vs Toggl Plan: A Detailed Breakdown of Key Features
Task Management
Todoist excels in task management with its intuitive interface and advanced features like task prioritization and recurring tasks. I found it incredibly helpful for keeping my daily tasks organized and ensuring nothing was overlooked. Toggl Plan, while offering basic task management, focuses more on project planning. If you need a tool that prioritizes task management, Todoist is the better choice.
Project Planning
Toggl Plan stands out in project planning with its visual timelines and resource management features. It made it easy for me to see the big picture and allocate resources effectively. Todoist offers project planning capabilities but lacks the visual elements that Toggl Plan provides. If project planning is your main focus, Toggl Plan is the way to go.
Collaboration Tools
Both Todoist and Toggl Plan offer collaboration tools, but Todoist's shared projects and comments feature make it easier for teams to work together. I appreciated the ability to assign tasks and leave comments directly within Todoist. Toggl Plan offers similar features but lacks the seamless integration found in Todoist. If collaboration is key, Todoist is the better option.
Time Tracking
Toggl Plan integrates seamlessly with Toggl Track, providing robust time tracking capabilities. This integration made it easy for me to track time spent on tasks and projects. Todoist offers basic time tracking features but lacks the depth of Toggl Plan's integration. If time tracking is essential, Toggl Plan is the superior choice.
Mobile Access
Todoist offers a highly responsive mobile app, allowing me to manage tasks on the go. Its mobile interface is intuitive and mirrors the desktop experience. Toggl Plan also provides mobile access, but I found Todoist's app to be more user-friendly. If mobile access is important, Todoist is the better option.
Customization
Todoist allows for extensive customization, enabling users to tailor the tool to their specific needs. I enjoyed the ability to create custom labels and filters. Toggl Plan offers customization options but is more limited in scope. If customization is a priority, Todoist is the preferred choice.
Pricing Comparison of Todoist and Toggl Plan
To assist you in making an informed choice, we’ve outlined the pricing plans and essential features of Todoist and Toggl Plan. This comparison will highlight the best option for managing your tasks and projects.
Todoist Pricing Plans
- Smart quick add for efficient task management.
- Flexible list and board layouts for organization.
- 3 filter views to customize your workflow.
- 1 week activity history to track progress.
- Calendar layout to visualize your schedule.
- Task reminders and duration for timely completion.
- 150 filter views for advanced customization.
- Unlimited activity history for comprehensive tracking.
- Up to 500 team projects for large-scale management.
- Granular team activity logs for detailed insights.
- Shared templates to streamline processes.
- Team roles and permissions for structured access.
Toggl Plan Pricing Plans
- Auto-assign new tasks to streamline task management.
- Time tracking with Toggl Track integration for efficiency.
- Personal task overview to manage individual responsibilities.
- Mobile app for managing tasks on the go.
- Flexible working hours to accommodate diverse schedules.
- Task estimates for better project planning and execution.
- Public holidays and time off tracking for accurate scheduling.
- Daily availability insights for optimal resource allocation.
- Multiple task assignees for collaborative task management.
- Timeline sharing for transparent project updates.
- Project timelines and boards for comprehensive project views.
- Project progress overview for tracking milestones and goals.
- SSO for secure and simplified login processes.
- Compact view of timeline and board for streamlined navigation.
- Annual view for long-term project planning.
- File upload up to 100Mb for comprehensive data sharing.
Our Rating Methodology
We rigorously evaluate each project management tool, focusing on key factors like functionality, ease of use, and integrations. By analyzing user feedback and conducting hands-on testing, we ensure our recommendations are reliable. Each factor is weighted to provide an accurate final rating, helping you choose the best tool for your needs.
Todoist or Toggl Plan: Which One Matches Your Business Needs?
Choose Todoist If You Need ...
- Advanced task management features
If you need a tool with advanced task management features, Todoist is the better choice. Its comprehensive task prioritization, recurring tasks, and project templates make it ideal for organizing and managing tasks efficiently.
- Highly customizable workflows
If you value customization, Todoist offers extensive options to tailor your workflows. The ability to create custom labels, filters, and views allows for a personalized experience that enhances productivity.
Choose Toggl Plan If You Need ...
- Intuitive drag-and-drop interface
If you prioritize ease of use, Toggl Plan's intuitive drag-and-drop interface makes it easy to plan and manage projects. This design allows users to quickly adjust timelines and allocate resources efficiently.
- Seamless time tracking integration
If time tracking is essential, Toggl Plan's integration with Toggl Track provides robust time tracking capabilities. This feature is ideal for teams looking to monitor time spent on tasks and projects accurately.
Frequently Asked Questions
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Anastasia Belyh
Anastasia Belyh is a senior tech writer with over 15 years of experience in marketing, sales, and business software. Having worked in investment banking, management consulting, and founded multiple companies, her in-depth knowledge and hands-on expertise make her software reviews authoritative, trustworthy, and highly practical for business decision-makers.
