Smartsheet vs Notion (2024 Comparison)
Smartsheet is a powerful project management tool with advanced features and robust security. Ideal for large teams, it offers comprehensive support and detailed reporting capabilities.
- Advanced project management features
- Comprehensive customer support
- Robust security measures
- Steep learning curve
- Higher cost for small teams
Free plan?
NoStarting price
$9 per month per user
Notion is a versatile productivity tool with customizable workspaces and a user-friendly interface. Perfect for individuals and small teams, it offers affordable pricing and flexibility.
- Highly customizable workspaces
- User-friendly interface
- Affordable pricing
- Basic reporting features
- Limited customer support options
Free plan?
YesStarting price
$10 per month per userWhat is Smartsheet?
Smartsheet is a dynamic work management platform that empowers teams to plan, capture, manage, automate, and report on work at scale. It offers a familiar spreadsheet-like interface, making it easy for users to adapt and collaborate effectively. With Smartsheet, you can streamline processes, improve visibility, and drive better decision-making. It integrates seamlessly with other tools, enhancing productivity and ensuring that all team members are on the same page. Whether you're managing projects, tracking tasks, or automating workflows, Smartsheet provides the flexibility and power needed to achieve your goals.
What is Notion?
Notion is a versatile productivity tool that combines note-taking, task management, and collaboration features into one cohesive platform. It allows users to create customized workspaces, making it ideal for organizing personal and professional projects. With its intuitive drag-and-drop interface, Notion helps users structure their thoughts, manage tasks, and collaborate with team members effortlessly. Whether you're a student, freelancer, or part of a large organization, Notion adapts to your needs, providing a centralized hub for all your information and tasks. Its flexibility and ease of use make it a favorite among individuals and teams looking to boost productivity.
Pros and Cons of Smartsheet vs Notion
Pros & Cons of Smartsheet
- Smartsheet offers a comprehensive suite of project management tools, making it ideal for managing complex projects and large teams. Its advanced features ensure efficient task tracking and collaboration.
- With Smartsheet, you have access to extensive customer support, including phone and email assistance, ensuring that you receive the help you need when you need it.
- Smartsheet provides advanced security features, making it a reliable choice for organizations with stringent security requirements. Your data is protected with top-notch security protocols.
- Smartsheet's extensive features can be overwhelming for new users, requiring time and effort to master. This learning curve may be a barrier for smaller teams or individuals.
- Smartsheet's pricing can be prohibitive for small teams or individuals, making it less accessible for those with limited budgets. Consider your budget before committing.
Pros & Cons of Notion
- Notion allows users to create personalized workspaces, offering unmatched flexibility and customization options. Tailor your workspace to suit your unique needs and preferences.
- Notion's intuitive interface makes it easy for users to navigate and utilize its features. Whether you're a beginner or an experienced user, Notion is accessible and straightforward.
- Notion offers competitive pricing, making it an attractive option for individuals and small teams. Enjoy a wide range of features without breaking the bank.
- Notion's reporting capabilities are limited compared to other tools, which may be a drawback for users who require detailed analytics and insights.
- Notion's customer support is primarily through email and community forums, which may not be sufficient for users who require immediate assistance.
Smartsheet vs Notion: At A Glance
Smartsheet vs Notion: A Detailed Breakdown of Key Features
Collaboration
Both Smartsheet and Notion excel in collaboration, but Notion's intuitive interface makes it slightly more user-friendly for team collaboration. Smartsheet offers advanced collaboration features, making it ideal for larger teams. If you need a tool that enhances team collaboration with ease, Notion is the better choice.
Customization
Notion offers unparalleled customization options, allowing users to create personalized workspaces. Smartsheet provides customization but is more structured. If you value flexibility and the ability to tailor your workspace, Notion is the superior choice.
Task Management
Smartsheet is a powerhouse for task management, offering advanced features for tracking and managing tasks. Notion provides task management but is more suited for personal use. If you need a robust task management tool, Smartsheet is the better option.
Templates
Smartsheet offers a wide range of templates for various industries, making it easy to get started. Notion also provides templates but focuses more on customization. If you need ready-to-use templates, Smartsheet is the better choice.
Mobile Access
Notion's mobile app is highly rated for its user-friendly interface and functionality. Smartsheet also offers mobile access but is more feature-rich on desktop. If you need a tool with excellent mobile access, Notion is the better option.
Reporting
Smartsheet excels in reporting, providing detailed insights and analytics. Notion offers basic reporting features. If you require comprehensive reporting capabilities, Smartsheet is the superior choice.
Pricing Comparison of Smartsheet and Notion
To assist you in making an informed choice, we’ve outlined the pricing plans and essential features of Smartsheet and Notion. This comparison will highlight the best option for managing your projects and tasks.
Smartsheet Pricing Plans
- Gantt, grid, board, and calendar view for versatile project management.
- Rich formulas to enhance data analysis and reporting.
- Unlimited sheets, forms, and reports for comprehensive data management.
- 250 automations per month to streamline workflows.
- Timeline view for detailed project tracking.
- Team workload tracking to optimize resource allocation.
- Admin capabilities for enhanced control and management.
- Unlimited automations for efficient process management.
- SAML-based SSO for secure access management.
- WorkApps for custom application development.
- Work Insights for comprehensive data analysis.
- Unlimited attachment storage for extensive data handling.
- Dynamic View for secure request management.
- Data Shuttle for seamless data integration.
- Salesforce and Jira connectors for enhanced integration.
- Premium Support for prioritized assistance.
Notion Pricing Plans
- Collaborate with friends, family & colleagues on your pages.
- Basic page analytics to track interactions.
- Restore your page to a previous version with 7-day history.
- Invite up to 10 guests to collaborate.
- Unlimited file uploads for seamless data management.
- 30-day page history for better version control.
- Invite up to 100 guests for broader collaboration.
- Custom websites with Google Analytics integration.
- Private teamspaces for sensitive information.
- Bulk PDF export for legal or compliance backups.
- Advanced page analytics for detailed insights.
- Invite up to 250 guests for extensive collaboration.
- Advanced security & controls for enhanced protection.
- Audit log for tracking security-related activities.
- Customer success manager for expert guidance.
- Unlimited page history for comprehensive version tracking.
Our Rating Methodology
We thoroughly evaluate each productivity tool, focusing on key aspects like functionality, ease of use, and scalability. By analyzing user feedback and testing features, we ensure our recommendations meet diverse needs. Each factor is weighted to provide an accurate final rating, helping you choose the best tool for your requirements.
Smartsheet or Notion: Which One Matches Your Business Needs?
Choose Smartsheet If You Need ...
- Advanced project management features
If you need a tool with advanced project management features, Smartsheet is the ideal choice. Its comprehensive suite of tools ensures efficient task tracking and collaboration for large teams.
- Comprehensive customer support
If you require comprehensive customer support, Smartsheet offers extensive assistance through phone and email, ensuring you receive the help you need when you need it.
Choose Notion If You Need ...
- Highly customizable workspaces
If you value highly customizable workspaces, Notion is the superior choice. Its flexibility allows you to tailor your workspace to suit your unique needs and preferences.
- User-friendly interface
If you prioritize a user-friendly interface, Notion's intuitive design makes it easy to navigate and utilize its features, whether you're a beginner or an experienced user.
Frequently Asked Questions
Which tool is better for large teams, Smartsheet or Notion?
Is Notion more affordable than Smartsheet?
Which tool offers better customization options?
Does Smartsheet offer better security features than Notion?
Which tool is easier to use, Smartsheet or Notion?
Can Notion handle complex project management tasks?
Anastasia Belyh
Anastasia Belyh is a senior tech writer with over 15 years of experience in marketing, sales, and business software. Having worked in investment banking, management consulting, and founded multiple companies, her in-depth knowledge and hands-on expertise make her software reviews authoritative, trustworthy, and highly practical for business decision-makers.
