Smartsheet vs SmartTask (2024 Comparison)
Smartsheet offers a comprehensive suite of project management tools, ideal for businesses seeking robust features and strong security. Its wide range of integrations enhances its versatility.
- Comprehensive project management features
- Strong security measures
- Wide range of integrations
- Steep learning curve for new users
- Higher cost for advanced features
Free plan?
NoStarting price
$9 per month per user
SmartTask provides an intuitive and affordable project management solution, perfect for small to medium-sized teams. Its user-friendly interface and excellent customer support stand out.
- User-friendly interface
- Affordable pricing
- Excellent customer support
- Limited automation capabilities
- Fewer integrations compared to competitors
Free plan?
YesStarting price
$7.99 per month per userWhat is Smartsheet?
Smartsheet is a dynamic work management platform that empowers teams to plan, capture, manage, automate, and report on work at scale. It offers a familiar spreadsheet-like interface, making it easy for users to adapt quickly. With Smartsheet, you can streamline processes, improve collaboration, and gain real-time visibility into projects. It helps businesses of all sizes to enhance productivity and drive better outcomes by providing tools for project management, task tracking, and resource allocation.
What is SmartTask?
SmartTask is a comprehensive project management and collaboration tool designed to help teams streamline their workflows and enhance productivity. It offers features like task management, time tracking, and team communication, all in one platform. SmartTask is particularly beneficial for remote teams, providing a centralized hub for project updates and team interactions. It helps users stay organized, meet deadlines, and achieve their goals efficiently, making it an ideal choice for businesses looking to improve their project management processes.
Pros and Cons of Smartsheet vs SmartTask
Pros & Cons of Smartsheet
- Smartsheet offers a wide range of project management tools, including task tracking, resource allocation, and reporting, making it a versatile solution for businesses of all sizes.
- With robust security protocols in place, Smartsheet ensures that your data is protected, making it a reliable choice for businesses handling sensitive information.
- Smartsheet integrates with popular tools like Microsoft Office and Google Workspace, enhancing its functionality and making it easy to incorporate into existing workflows.
- New users may find Smartsheet's interface complex, requiring time and training to fully utilize its features, which can be a barrier for some teams.
- While Smartsheet offers a comprehensive set of features, accessing advanced functionalities can be costly, making it less accessible for smaller businesses.
Pros & Cons of SmartTask
- SmartTask's intuitive design makes it easy for users to navigate and manage tasks, reducing the learning curve and increasing productivity from day one.
- SmartTask offers competitive pricing plans that provide excellent value for money, making it an attractive option for small to medium-sized businesses.
- With responsive and helpful customer support, SmartTask ensures that users receive the assistance they need to resolve any issues quickly and efficiently.
- While SmartTask offers some automation features, they are not as advanced as those provided by competitors, which may limit its appeal for users seeking extensive automation.
- SmartTask's integration options are more limited, which may pose challenges for users who rely on a wide range of third-party tools in their workflows.
Smartsheet vs SmartTask: At A Glance
Value to Price
Smartsheet offers a robust set of features that justify its pricing, making it a valuable investment for businesses seeking comprehensive project management solutions. SmartTask, on the other hand, provides excellent value with its affordable pricing and extensive features, making it a cost-effective choice for small to medium-sized businesses. If you're looking for a budget-friendly option with great features, SmartTask is the way to go.
Ease of Use
Smartsheet's spreadsheet-like interface is intuitive for users familiar with Excel, but it may require a learning curve for new users. SmartTask, however, is designed with simplicity in mind, offering an easy-to-navigate interface that requires minimal training. If you prioritize ease of use, SmartTask is the better choice for a seamless user experience.
Functionality
Smartsheet excels in functionality, offering advanced project management tools and automation capabilities that cater to complex workflows. SmartTask also provides a wide range of features, but its focus is more on collaboration and task management. If you need advanced project management features, Smartsheet is the superior option.
Scalability
Smartsheet is highly scalable, making it suitable for large enterprises with complex project management needs. SmartTask is also scalable but is more suited for small to medium-sized teams. If your organization is growing rapidly and requires a scalable solution, Smartsheet is the better choice.
Integrations
Smartsheet offers a wide range of integrations with popular tools like Microsoft Office, Google Workspace, and more, enhancing its functionality. SmartTask also provides integrations, but its library is not as extensive. If integrations are crucial for your workflow, Smartsheet offers more options.
Customer Support
Smartsheet provides reliable customer support with various resources, including tutorials and a community forum. SmartTask offers excellent customer support with responsive assistance and helpful resources. If you value prompt and effective customer support, SmartTask is the better choice.
Security
Smartsheet prioritizes security with robust measures to protect user data, making it a reliable choice for businesses with sensitive information. SmartTask also offers strong security features, but Smartsheet's security protocols are more comprehensive. If security is a top priority, Smartsheet is the safer option.
Overall Rating
Both Smartsheet and SmartTask are excellent project management tools, each with its strengths. Smartsheet is ideal for larger organizations with complex needs, while SmartTask is perfect for smaller teams seeking an affordable and user-friendly solution. Choose based on your specific requirements.
Smartsheet vs SmartTask: A Detailed Breakdown of Key Features
Task Management
Smartsheet offers a robust task management system that allows you to create, assign, and track tasks with ease. Its spreadsheet-like interface makes it easy to manage tasks in a familiar environment. SmartTask, on the other hand, provides a more intuitive task management experience with features like task dependencies and priority settings. If you prefer a straightforward task management tool, SmartTask is the better choice.
Time Tracking
Smartsheet's time tracking capabilities are integrated into its project management features, allowing you to monitor time spent on tasks and projects. SmartTask offers a dedicated time tracking feature that is easy to use and provides detailed reports. If time tracking is a priority for your team, SmartTask offers a more comprehensive solution.
Collaboration Tools
Smartsheet provides a range of collaboration tools, including shared sheets, comments, and attachments, to facilitate team communication. SmartTask excels in collaboration with features like real-time chat and file sharing, making it ideal for remote teams. If collaboration is key to your workflow, SmartTask offers more advanced tools.
Automation
Smartsheet's automation features allow you to streamline workflows with automated alerts, reminders, and actions. SmartTask also offers automation capabilities, but they are more limited compared to Smartsheet. If automation is crucial for your processes, Smartsheet provides more advanced options.
Reporting
Smartsheet offers powerful reporting tools that enable you to create custom reports and dashboards for better project insights. SmartTask provides basic reporting features that are easy to use but may lack the depth of Smartsheet's offerings. If detailed reporting is important to you, Smartsheet is the better choice.
Mobile Access
Smartsheet's mobile app allows you to access and manage your projects on the go, with a user-friendly interface. SmartTask also offers a mobile app with similar functionality, making it easy to stay connected with your team. If mobile access is a priority, both tools offer reliable solutions.
Pricing Comparison of Smartsheet and SmartTask
We’ve compiled the pricing tables and highlighted the key features of both Smartsheet and SmartTask to aid in your decision-making process. Let’s explore what each platform has to offer.
Smartsheet Pricing Plans
- Gantt, grid, board, and calendar view for versatile project management.
- Rich formulas to enhance data analysis and reporting.
- Unlimited sheets, forms, and reports for comprehensive data management.
- 250 automations per month to streamline workflows.
- Timeline view for detailed project tracking.
- Team workload tracking to optimize resource allocation.
- Admin capabilities for enhanced control and management.
- Unlimited automations for efficient process management.
- SAML-based SSO for secure access management.
- WorkApps for custom application development.
- Work Insights for comprehensive data analysis.
- Unlimited attachment storage for extensive data handling.
- Dynamic View for secure request management.
- Data Shuttle for seamless data integration.
- Salesforce and Jira connectors for enhanced integration.
- Premium Support for prioritized assistance.
SmartTask Pricing Plans
- Unlimited users to collaborate with your entire team.
- Unlimited contacts to maintain comprehensive client records.
- Access to all features for complete functionality.
- Project templates to streamline project setup.
- Portfolios for managing multiple projects in one view.
- Time tracking to monitor productivity and efficiency.
- Advanced permissions for enhanced security and control.
- Advanced analytics for data-driven decision making.
- Workload view to balance team efforts effectively.
- Cost & billable rate management for financial tracking.
- Whitelabel option for custom branding.
- Enterprise API for seamless integration.
- Dedicated success manager for personalized support.
- Access to managed services for operational efficiency.
Our Rating Methodology
We rigorously test each project management tool, evaluating core features, scalability, and performance. By analyzing extensive user reviews, we ensure our recommendations fit your needs. Each of the seven evaluation factors is weighted by importance to deliver a reliable final rating, helping you avoid underperforming systems and make confident decisions.
Smartsheet or SmartTask: Which One Matches Your Business Needs?
Choose Smartsheet If You Need ...
- Comprehensive project management solution
If you are a large organization with complex project management needs, Smartsheet offers a comprehensive suite of tools that can handle intricate workflows and provide advanced reporting capabilities.
- Strong security features
If your business handles sensitive information and requires robust security measures, Smartsheet's strong security protocols make it a reliable choice for protecting your data.
Choose SmartTask If You Need ...
- User-friendly and affordable
If you are a small to medium-sized business looking for an intuitive and cost-effective project management solution, SmartTask's user-friendly interface and affordable pricing plans make it an ideal choice.
- Excellent customer support
If you value responsive and helpful customer support, SmartTask's excellent support team ensures that you receive the assistance you need to resolve any issues quickly and efficiently.
Frequently Asked Questions
Which tool is better for large enterprises?
Is SmartTask suitable for small businesses?
How do the security features compare?
Which tool offers better customer support?
Are there any limitations in SmartTask's integrations?
Which tool is more cost-effective?
Anastasia Belyh
Anastasia Belyh is a senior tech writer with over 15 years of experience in marketing, sales, and business software. Having worked in investment banking, management consulting, and founded multiple companies, her in-depth knowledge and hands-on expertise make her software reviews authoritative, trustworthy, and highly practical for business decision-makers.
