M-Files vs Folderit (2024 Comparison)
M-Files offers advanced document management with robust metadata capabilities and workflow automation, making it ideal for businesses seeking comprehensive solutions.
- Advanced metadata management
- Comprehensive workflow automation
- Robust security features
- Steep learning curve
- Higher cost for small teams
Free plan?
YesStarting price
Contact sales
Folderit provides a user-friendly document management system with affordable pricing and responsive support, perfect for small to medium-sized businesses.
- User-friendly interface
- Affordable pricing
- Responsive customer support
- Limited advanced features
- Basic metadata management
Free plan?
NoStarting price
$47.72 per monthWhat is M-Files?
M-Files is a dynamic document management solution that revolutionizes how businesses handle their documents. It offers a metadata-driven approach, making it easy to find and manage documents based on their content rather than location. This tool helps streamline workflows, improve compliance, and enhance collaboration, making daily operations more efficient. With M-Files, you can ensure that your team always has access to the most current information, reducing errors and boosting productivity.
What is Folderit?
Folderit is a user-friendly document management system designed to simplify the way you store, share, and manage files. It offers a cloud-based platform that ensures your documents are accessible from anywhere, anytime. With features like version control, approval workflows, and secure sharing, Folderit helps businesses maintain organized and efficient document management practices. It's particularly beneficial for small to medium-sized businesses looking for a reliable and straightforward solution to manage their daily document needs.
Pros and Cons of M-Files vs Folderit
Pros & Cons of M-Files
- M-Files offers sophisticated metadata management, allowing you to categorize documents based on content, which enhances organization and retrieval efficiency.
- With M-Files, you can automate complex workflows, reducing manual tasks and improving productivity across your organization.
- M-Files provides advanced security measures, ensuring your documents are protected against unauthorized access and data breaches.
- M-Files' extensive features may require a learning period, especially for users unfamiliar with advanced document management systems.
- The comprehensive features of M-Files come at a higher price, which might not be cost-effective for smaller teams or businesses.
Pros & Cons of Folderit
- Folderit offers an intuitive interface, making it easy for users of all skill levels to manage and organize documents efficiently.
- Folderit provides a cost-effective solution for small to medium-sized businesses, offering essential features at a competitive price.
- Folderit is known for its responsive customer support, ensuring users receive timely assistance and solutions to their queries.
- While Folderit covers basic document management needs, it lacks some advanced features that larger enterprises might require.
- Folderit's metadata management is basic compared to more advanced systems, which might limit document categorization options.
M-Files vs Folderit: At A Glance
Value to Price
M-Files offers a robust set of features that justify its price, making it a valuable investment for businesses seeking comprehensive document management. Folderit, while slightly more affordable, provides excellent value for small to medium-sized businesses with its straightforward features. If you're looking for a feature-rich solution, M-Files might be the better choice.
Ease of Use
Folderit shines in ease of use with its intuitive interface, making it accessible for users with varying technical skills. M-Files, while powerful, may require a bit more time to master due to its extensive features. If user-friendliness is your priority, Folderit is a great option.
Functionality
M-Files excels in functionality, offering advanced features like metadata-driven document management and workflow automation. Folderit provides essential functionalities that cater well to smaller teams. For those needing advanced capabilities, M-Files is the superior choice.
Scalability
M-Files is designed to scale with your business, accommodating growing document management needs seamlessly. Folderit is ideal for smaller setups but may require upgrades as your business expands. If scalability is crucial, M-Files is the better option.
Integrations
M-Files offers a wide range of integrations with popular business tools, enhancing its versatility. Folderit provides essential integrations that suit smaller businesses. For extensive integration needs, M-Files is the preferred choice.
Customer Support
Folderit provides responsive customer support, ensuring users receive timely assistance. M-Files also offers solid support but may have longer response times due to its larger user base. If quick support is essential, Folderit is a reliable option.
Security
Both M-Files and Folderit prioritize security, with robust measures to protect your documents. M-Files offers slightly more advanced security features, making it ideal for businesses with stringent security requirements. If security is a top concern, M-Files is the better choice.
Overall Rating
M-Files scores higher overall due to its comprehensive features and scalability, making it suitable for larger enterprises. Folderit, with its ease of use and affordability, is perfect for smaller businesses. Choose M-Files for advanced needs and Folderit for simplicity.
M-Files vs Folderit: A Detailed Breakdown of Key Features
Metadata Management
M-Files excels in metadata management, allowing you to organize documents based on their content, which I found incredibly efficient. Folderit offers basic metadata features, but M-Files' advanced capabilities make it a standout choice for businesses needing detailed document categorization. If you require sophisticated metadata management, M-Files is the way to go.
Version Control
Both M-Files and Folderit offer version control, but M-Files provides more advanced options, ensuring you never lose track of document changes. Folderit is suitable for basic versioning needs, but if you need comprehensive version control, M-Files is the better option.
Workflow Automation
M-Files offers robust workflow automation, streamlining processes and reducing manual tasks. Folderit provides basic automation features, which are great for smaller teams. If you need advanced workflow automation, M-Files is the superior choice.
Document Sharing
Folderit shines in document sharing with its user-friendly interface, making it easy to share files securely. M-Files also offers excellent sharing capabilities but with more advanced options. If you prioritize ease of sharing, Folderit is a great choice.
Mobile Access
Both M-Files and Folderit offer mobile access, but Folderit's app is slightly more intuitive, making it easier to access documents on the go. M-Files provides comprehensive mobile features, but if simplicity is key, Folderit is the better option.
Search Functionality
M-Files' search functionality is top-notch, allowing you to find documents quickly using metadata. Folderit offers reliable search features, but M-Files' advanced search capabilities make it the preferred choice for businesses with extensive document libraries.
Pricing Comparison of M-Files and Folderit
We’ve compiled the pricing tables and highlighted the key features of both M-Files and Folderit to aid in your decision-making process. Let’s explore what each platform has to offer.
M-Files Pricing Plans
- Comprehensive search capabilities across desktop, mobile, and web.
- Automated workflows to streamline business processes.
- Version control to manage document revisions effectively.
- Microsoft integrations for seamless collaboration and productivity.
- Importing tools to easily bring in external data.
- DocuSign integration for secure electronic signatures.
- Reporting module for detailed insights and analytics.
- Standard support for reliable assistance and troubleshooting.
- Enhanced support for self-hosted deployments.
- Artificial intelligence tools for smarter data management.
- Comprehensive security features for data protection.
- Scalable architecture to grow with your business needs.
Folderit Pricing Plans
- Supports up to 5 collaborators for team projects.
- Approval and e-Sign workflows for streamlined processes.
- Retention automation to manage document lifecycle.
- Priority support for quick issue resolution.
- Includes up to 10 collaborators for bigger teams.
- DocuSign integration for enhanced e-signature capabilities.
- Granular access management for detailed permissions.
- MS Entra ID (AD) & Okta SSO for secure access.
- Unlimited Folderit eSign for limitless document signing.
- Supports 20+ users for large teams.
- Advanced reporting tools for data insights.
- Custom metadata for tailored document categorization.
Our Rating Methodology
We thoroughly evaluate each document management system, focusing on key aspects like functionality, ease of use, and security. By analyzing user feedback and conducting in-depth testing, we ensure our recommendations align with your needs. Each factor is weighted to provide a reliable final rating, helping you make informed decisions.
M-Files or Folderit: Which One Matches Your Business Needs?
Choose M-Files If You Need ...
- Advanced document management
If you need a **comprehensive document management solution with advanced metadata capabilities and workflow automation**, M-Files is the ideal choice for your business.
- Scalable for large enterprises
If your business is growing and requires a **scalable document management system that can handle increasing data volumes and users**, M-Files is the better option.
Choose Folderit If You Need ...
- User-friendly and affordable
If you are a **small to medium-sized business looking for an easy-to-use document management system with affordable pricing**, Folderit is the perfect choice.
- Responsive customer support
If you value **responsive customer support and need timely assistance with your document management system**, Folderit is the better option for your business.
Frequently Asked Questions
Which tool offers better metadata management?
Is Folderit suitable for large enterprises?
How does the ease of use compare between the two tools?
Which tool provides better customer support?
Can M-Files handle large volumes of data?
What are the security features of M-Files?
Martin Lunendonk
Martin Lunendonk is a senior tech writer specializing in website builders, web hosting, and ecommerce platforms. With a background in finance, accounting, and philosophy, he has founded multiple tech startups and worked in medium to large tech companies and investment banking, bringing deep expertise and reliable insights to his software reviews.
