Expensify vs Airbase (2024 Comparison)
Expensify simplifies expense management with its user-friendly interface and seamless receipt scanning. It's a reliable choice for businesses seeking efficient expense tracking and dependable customer support.
- User-friendly interface
- Seamless receipt scanning
- Reliable customer support
- Limited accounts payable features
- Basic corporate card management
Free plan?
YesStarting price
$5 per user/month
Airbase offers a comprehensive spend management platform with advanced workflow automation and detailed reporting options. It's ideal for businesses looking to streamline financial operations and gain valuable insights.
- Comprehensive spend management
- Advanced workflow automation
- Detailed reporting options
- Slightly higher learning curve
- Requires more manual input
Free plan?
NoStarting price
Contact salesWhat is Expensify?
Expensify is a comprehensive expense management tool designed to simplify the process of tracking and managing expenses. It offers features like receipt scanning, expense reporting, and integration with accounting software, making it a valuable tool for businesses of all sizes. With Expensify, you can automate tedious tasks, reduce errors, and gain better control over your financial data, ultimately saving time and resources.
What is Airbase?
Airbase is an all-in-one spend management platform that streamlines the financial operations of businesses. It combines accounts payable, expense management, and corporate card management into a single platform, providing a holistic view of company spending. Airbase helps businesses automate workflows, enforce spending policies, and gain real-time insights into their financial health, making it an essential tool for finance teams looking to optimize their operations.
Pros and Cons of Expensify vs Airbase
Pros & Cons of Expensify
- Expensify's interface is intuitive and easy to navigate, making it accessible for users of all experience levels. This simplicity ensures that you can quickly manage expenses without a steep learning curve.
- The receipt scanning feature in Expensify is highly efficient, allowing you to capture and store receipts with minimal effort. This automation saves time and reduces the risk of errors in expense tracking.
- Expensify offers dependable customer support, ensuring that users receive timely assistance when needed. This support is crucial for resolving any issues and maximizing the tool's potential.
- Expensify's accounts payable capabilities are basic compared to more comprehensive solutions. This limitation may require additional tools for businesses with complex payment needs.
- While Expensify offers corporate card management, it lacks the depth and integration found in more specialized platforms. This limitation may be a drawback for businesses with extensive card usage.
Pros & Cons of Airbase
- Airbase provides an all-in-one platform for managing company spending, combining accounts payable, expense management, and corporate card management. This comprehensive approach simplifies financial operations.
- Airbase excels in automating financial workflows, reducing manual tasks and increasing efficiency. This automation is particularly beneficial for larger organizations with complex processes.
- Airbase offers extensive reporting capabilities, providing valuable insights into company spending. These detailed reports help finance teams make informed decisions and optimize financial strategies.
- Airbase's comprehensive features may require more time to master, especially for users new to spend management platforms. This learning curve can be a consideration for smaller teams.
- While Airbase offers automation, some features may require manual input, which can be time-consuming. This requirement may be a drawback for users seeking a fully automated solution.
Expensify vs Airbase: At A Glance
Value to Price
Expensify offers a competitive pricing structure that aligns well with its robust features, making it a cost-effective choice for businesses looking to streamline expense management. Airbase, on the other hand, provides a slightly higher value due to its comprehensive spend management capabilities, which can justify the investment for larger organizations. If you're seeking a tool that offers more bang for your buck, Airbase might be the better option.
Ease of Use
Expensify is known for its user-friendly interface, making it easy for users to navigate and manage expenses efficiently. Airbase also offers a straightforward user experience, but its additional features may require a bit more time to master. If you prioritize simplicity and ease of use, Expensify could be the more suitable choice.
Functionality
Expensify provides essential expense management features, including receipt scanning and reporting, which cater to the needs of most businesses. Airbase, however, goes beyond with its all-in-one spend management platform, offering more advanced functionalities like accounts payable and corporate card management. If you need a tool with extensive functionality, Airbase is the way to go.
Scalability
Expensify is designed to accommodate businesses of various sizes, making it a scalable solution for growing companies. Airbase, with its comprehensive platform, is particularly well-suited for larger organizations with complex financial operations. If scalability is a priority for your business, Airbase may be the better fit.
Integrations
Expensify integrates seamlessly with popular accounting software, enhancing its utility for businesses that rely on these tools. Airbase also offers a wide range of integrations, providing flexibility and compatibility with various systems. If integration capabilities are crucial for your operations, both tools are strong contenders, but Airbase offers a slight edge.
Customer Support
Expensify provides reliable customer support, ensuring users receive assistance when needed. Airbase also offers robust support, with a focus on helping users maximize the platform's potential. If exceptional customer support is a deciding factor, Airbase may have a slight advantage.
Security
Expensify prioritizes security, implementing measures to protect sensitive financial data. Airbase also emphasizes security, offering advanced features to safeguard company information. If security is a top concern, both tools are well-equipped, but Airbase's additional security features may provide extra peace of mind.
Overall Rating
Expensify is a solid choice for businesses seeking a reliable expense management tool, while Airbase stands out as a comprehensive spend management platform. If you're looking for a tool that offers more extensive features and capabilities, Airbase is likely the better option.
Expensify vs Airbase: A Detailed Breakdown of Key Features
Receipt Scanning
Expensify excels in receipt scanning, offering a seamless experience that allows you to capture and store receipts effortlessly. I found it incredibly convenient to snap a photo and let the app do the rest. Airbase also provides receipt scanning, but I noticed it requires a bit more manual input. If you value a quick and easy receipt scanning process, Expensify might be your go-to choice.
Expense Reporting
Both Expensify and Airbase offer robust expense reporting features. Expensify's reports are straightforward and easy to generate, making it a breeze to keep track of expenses. Airbase, however, provides more detailed reporting options, which can be beneficial for larger organizations. If you need comprehensive reporting capabilities, Airbase could be the better fit.
Corporate Card Management
Airbase shines in corporate card management, offering a comprehensive solution that integrates seamlessly with its platform. Expensify also provides corporate card management, but it feels more like an add-on rather than a core feature. If managing corporate cards is a priority, Airbase is likely the superior choice.
Accounts Payable
Airbase stands out with its accounts payable functionality, providing a complete solution for managing payments and invoices. Expensify offers basic accounts payable features, but they don't match the depth and integration of Airbase's offering. If accounts payable is a critical component for your business, Airbase is the clear winner.
Real-time Insights
Both tools offer real-time insights into spending, but Airbase provides a more comprehensive view with its all-in-one platform. Expensify delivers essential insights, but they are more focused on expense management. If you need a broader perspective on your financial health, Airbase is the better option.
Workflow Automation
Airbase excels in workflow automation, streamlining processes and reducing manual tasks. Expensify also offers automation features, but they are primarily focused on expense management. If you're looking for a tool that can automate a wide range of financial workflows, Airbase is the superior choice.
Pricing Comparison of Expensify and Airbase
To assist you in making an informed choice, we’ve outlined the pricing plans and essential features of Expensify and Airbase. This comparison will highlight the best option for managing your expenses and financial operations.
Expensify Pricing Plans
- Expensify Cards with Smart Limits for controlled spending.
- Bill pay and invoicing to streamline financial operations.
- Expense approvals to ensure compliance and accuracy.
- Third-party card feeds and reconciliation for seamless integration.
- Certinia and Workday sync for enhanced HR and finance operations.
- Multiple expense approvers for complex organizational structures.
- SAML/SSO for secure and simplified user access.
- Admin-enforced controls for robust policy enforcement.
Airbase Pricing Plans
- AP Automation with support for global operations and complex workflows.
- Corporate Cards offering visibility and control over card spend.
- Expense Management with AI-powered reports and policy compliance.
- Accounting automation for efficient financial processes.
- Advanced features and workflows for enhanced efficiency.
- Higher ROI with rapid time-to-value for scaling businesses.
- Comprehensive modules for managing efficiency and compliance.
- Enhanced user management with HRIS integration.
- Advanced accounting automation for complex processes.
- Ultimate visibility and control for large organizations.
- Customizable approval workflows for all types of spend.
- Multi-currency and multi-subsidiary support for global operations.
Our Rating Methodology
We thoroughly evaluate each spend management tool, focusing on key factors like functionality, scalability, and integrations. By analyzing user feedback and conducting in-depth testing, we ensure our recommendations align with your needs. Each factor is weighted to provide an accurate final rating, helping you make informed decisions.
Expensify or Airbase: Which One Matches Your Business Needs?
Choose Expensify If You Need ...
- User-friendly expense management
If you are a small business owner looking for a user-friendly expense management tool, Expensify is an excellent choice. Its intuitive interface and seamless receipt scanning make it easy to manage expenses efficiently.
- Reliable customer support
If you value reliable customer support and need assistance with expense management, Expensify is a great option. Their support team is responsive and helpful, ensuring you get the most out of the tool.
Choose Airbase If You Need ...
- Comprehensive spend management
If you are a larger organization seeking a comprehensive spend management platform, Airbase is the ideal choice. Its all-in-one solution streamlines financial operations and provides valuable insights into company spending.
- Advanced workflow automation
If you need advanced workflow automation to reduce manual tasks and increase efficiency, Airbase is the superior option. Its automation capabilities are particularly beneficial for complex financial processes.
Frequently Asked Questions
Which tool is better for small businesses, Expensify or Airbase?
How does Airbase's spend management platform differ from Expensify?
Can Expensify handle corporate card management effectively?
Is Airbase suitable for larger organizations?
Which tool offers better integration options?
How do the security features of Expensify and Airbase compare?
Martin Lunendonk
Martin Lunendonk is a senior tech writer specializing in website builders, web hosting, and ecommerce platforms. With a background in finance, accounting, and philosophy, he has founded multiple tech startups and worked in medium to large tech companies and investment banking, bringing deep expertise and reliable insights to his software reviews.
