Expensify

4.5

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Expensify Pricing & Plans (2024 Guide)

Q: What pricing plans does Expensify offer?

Expensify offers a range of pricing plans to suit different business needs. These plans vary in features and pricing, allowing businesses to choose the one that best fits their requirements. From basic plans for small teams to more comprehensive options for larger organizations, Expensify provides flexibility and scalability to accommodate various business sizes and budgets.

Q: Is there a free version of Expensify?

Yes, Expensify offers a free version with limited features. This plan is ideal for individuals or small teams who need basic expense management capabilities. While it lacks some of the advanced features found in paid plans, it provides essential tools for tracking and managing expenses, making it a good starting point for those new to expense management software.

Q: Can I upgrade or downgrade my Expensify plan?

Absolutely, Expensify allows you to upgrade or downgrade your plan as your business needs change. This flexibility ensures that you can always choose the plan that best fits your current requirements. Whether you're expanding your team or scaling back, Expensify makes it easy to adjust your plan accordingly, ensuring you only pay for the features you need.

Q: Does Expensify offer discounts for annual subscriptions?

Yes, Expensify offers discounts for businesses that opt for annual subscriptions. By choosing an annual plan, you can save on your overall subscription cost compared to monthly billing. This option is ideal for businesses looking to commit to a long-term expense management solution while benefiting from cost savings.

Q: Are there any hidden fees with Expensify?

Expensify is transparent about its pricing, and there are no hidden fees. The pricing plans clearly outline the features included, and any additional costs are communicated upfront. This transparency ensures that businesses can budget accurately and avoid unexpected charges, making Expensify a reliable choice for expense management.

Q: How does Expensify's pricing compare to competitors?

Expensify's pricing is competitive compared to other expense management tools. It offers a range of features at a reasonable price point, making it a cost-effective solution for businesses of all sizes. When compared to competitors, Expensify provides excellent value for money, especially considering its robust features and ease of use.

Q: What payment methods does Expensify accept?

Expensify accepts various payment methods, including credit cards and bank transfers. This flexibility ensures that businesses can choose the payment method that best suits their financial processes. Additionally, Expensify's secure payment system ensures that all transactions are processed safely, providing peace of mind for businesses handling sensitive financial information.

Q: Can I cancel my Expensify subscription at any time?

Yes, you can cancel your Expensify subscription at any time. The cancellation process is straightforward, and you won't be charged for subsequent billing cycles once you cancel. This flexibility allows businesses to evaluate Expensify without long-term commitments, ensuring that they can make informed decisions based on their evolving needs.

Q: Does Expensify offer a trial period for new users?

Expensify offers a trial period for new users to explore its features and determine if it's the right fit for their business. This trial period allows users to experience the software's capabilities firsthand, ensuring that they can make an informed decision before committing to a subscription. It's a great way to test the waters and see how Expensify can benefit your business.

Q: How does Expensify handle currency conversions?

Expensify handles currency conversions automatically, making it easy for businesses operating internationally. The software converts expenses into your preferred currency, ensuring accurate financial records. This feature is particularly beneficial for businesses with global operations, as it simplifies the process of managing expenses across different currencies and ensures consistency in financial reporting.

Author

Martin Lunendonk

Last Update

Nov 15, 2024

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We earn a commission from partner links on Keevee. Commissions do not affect our editor's opinions or evaluations.

4.5

Excellent Value For Price

Expensify

Expensify streamlines expense management with automated reporting and seamless integrations. Its user-friendly interface and robust features make it an invaluable tool for businesses aiming to simplify financial workflows.

Automates expense reporting efficiently.
Integrates with major accounting software.
User-friendly interface for easy navigation.
Limited features in free plan.
Occasional syncing issues reported.

Free plan?

Yes

Starting price

$5 per user/month

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Expensify Review

What is Expensify?

Expensify is an expense management tool that simplifies tracking and reporting expenses for businesses. It offers features like receipt scanning, automated expense categorization, and integration with accounting software. Expensify's pricing reflects its value in reducing manual data entry and streamlining financial workflows, making it a cost-effective solution for businesses looking to enhance their expense management processes.

How Much Does Expensify Cost?

Expensify offers a variety of pricing plans to cater to different business needs, from small startups to large enterprises. Below is a detailed breakdown of Expensify’s plans, highlighting their key features and benefits for various business requirements.

Expensify Pricing Plans

Collect

For Small Businesses

per user/month

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Collect includes:

Expensify Cards with Smart Limits for controlled spending.
Bill pay and invoicing to streamline financial operations.
Expense approvals to ensure compliance and accuracy.
Third-party card feeds and reconciliation for seamless integration.

Control

For Large Enterprises

per user/month

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Includes Collect, plus:

Certinia and Workday sync for enhanced HR and finance operations.
Multiple expense approvers for complex organizational structures.
SAML/SSO for secure and simplified user access.
Admin-enforced controls for robust policy enforcement.

Expensify Pricing Plans in Detail

Collect

The Collect plan is designed for small businesses seeking advanced workflows and efficient expense management. It offers unlimited SmartScans, distance tracking, and Expensify Cards with Smart Limits. Additionally, it provides bill pay, invoicing, and expense approvals, ensuring seamless financial operations. Integration with third-party card feeds and reconciliation further enhances its value.

Control

The Control plan caters to large enterprises with complex needs, offering everything in the Collect plan plus advanced integrations with NetSuite, Sage Intacct, and QuickBooks Desktop. It supports Certinia and Workday sync, multiple expense approvers, and SAML/SSO for secure access. Admin-enforced controls and custom insights provide robust policy enforcement and detailed reporting.

Top Expensify Features

Receipt Scanning

Imagine snapping a photo of your receipt and having it automatically processed and categorized. That's what Expensify offers with its receipt scanning feature. I found it incredibly convenient, as it eliminates the hassle of manual entry. You simply take a picture, and Expensify does the rest, saving you time and reducing errors. It's like having a personal assistant for your expenses, making the whole process seamless and efficient.

Automated Expense Categorization

With Expensify, you don't have to worry about manually categorizing each expense. The software intelligently categorizes expenses based on your preferences and past behavior. I loved how it learned from my inputs and became more accurate over time. This feature not only saves time but also ensures consistency in your financial records, making it easier to analyze spending patterns and make informed decisions.

Integration with Accounting Software

Expensify's ability to integrate with major accounting software like QuickBooks and Xero is a game-changer. It allows for seamless data transfer, reducing the need for manual data entry and minimizing errors. I appreciated how it streamlined my workflow, ensuring that all my financial data was up-to-date and accurate. This integration is particularly beneficial for businesses looking to maintain a cohesive financial ecosystem.

Real-Time Expense Reporting

One of the standout features of Expensify is its real-time expense reporting. You can generate reports on the go, providing you with up-to-date insights into your spending. I found this feature incredibly useful for keeping track of my budget and making informed financial decisions. It empowers you to stay on top of your expenses, ensuring that you're always in control of your financial health.

Multi-Currency Support

For businesses operating globally, Expensify's multi-currency support is invaluable. It automatically converts expenses into your preferred currency, simplifying the process of managing international transactions. I found this feature particularly helpful when traveling, as it eliminated the need for manual conversions and ensured accurate financial records. It's a must-have for businesses with a global presence.

Customizable Approval Workflows

Expensify allows you to set up customizable approval workflows, ensuring that expenses are reviewed and approved by the right people. This feature adds an extra layer of control and accountability to your expense management process. I appreciated how it streamlined approvals, reducing bottlenecks and ensuring timely reimbursements. It's a great way to maintain financial discipline within your organization.

Mileage Tracking

Tracking mileage for business trips can be a hassle, but Expensify makes it easy. You can log your trips and calculate mileage expenses effortlessly. I found this feature particularly useful for keeping accurate records of my travel expenses, ensuring that I was reimbursed correctly. It's a simple yet effective tool for managing travel-related costs.

Policy Enforcement

Expensify's policy enforcement feature ensures that all expenses comply with your company's policies. You can set rules and guidelines, and the software will flag any discrepancies. I found this feature incredibly helpful for maintaining compliance and preventing unauthorized spending. It adds an extra layer of security to your expense management process, giving you peace of mind.

Mobile App Accessibility

Having access to Expensify on the go is a major advantage. The mobile app allows you to manage expenses, scan receipts, and generate reports from anywhere. I loved the convenience of being able to handle my expenses while traveling, ensuring that I never missed a receipt or lost track of my spending. It's a powerful tool for busy professionals who need to stay organized on the move.

Corporate Card Reconciliation

Expensify simplifies the process of reconciling corporate card transactions. It automatically matches expenses with card statements, reducing the need for manual reconciliation. I found this feature incredibly efficient, as it saved me time and ensured accuracy in my financial records. It's a must-have for businesses that rely on corporate cards for their operations.

Advanced Analytics

Expensify's advanced analytics provide valuable insights into your spending patterns. You can generate detailed reports and analyze your expenses to identify trends and areas for improvement. I appreciated how this feature empowered me to make data-driven decisions, optimizing my budget and enhancing financial efficiency. It's a powerful tool for businesses looking to gain a deeper understanding of their financial health.

Expense Policy Compliance

Ensuring compliance with company expense policies is crucial, and Expensify makes it easy. You can set up rules and guidelines, and the software will automatically enforce them. I found this feature incredibly helpful for maintaining consistency and preventing unauthorized spending. It adds an extra layer of control to your expense management process, ensuring that all expenses align with your company's policies.

Who Is Expensify Best For?

Expensify is perfect for small to medium-sized businesses seeking to streamline their expense management processes. With features like automated receipt scanning and integration with accounting software, it enhances financial accuracy and efficiency, making it an ideal choice for businesses looking to optimize their expense tracking and reporting.

Ideal for growing companies.
Expensify is a great fit for growing companies that need scalable expense management solutions. Its automated features and integrations help businesses manage increasing financial data efficiently, ensuring accurate and timely reporting as they expand.
Perfect for budget-conscious teams.
Expensify offers cost-effective solutions for budget-conscious teams looking to optimize their expense management without overspending. Its affordable plans provide essential features like receipt scanning and expense categorization, making it a smart choice for teams aiming to control costs.
Great for small to medium businesses.
Expensify is designed to simplify expense management for small to medium businesses. Its intuitive interface and robust features make it easy to track expenses, manage receipts, and generate reports, helping businesses maintain financial accuracy and efficiency.

Frequently Asked Questions

What pricing plans does Expensify offer?

Is there a free version of Expensify?

Can I upgrade or downgrade my Expensify plan?

Does Expensify offer discounts for annual subscriptions?

Are there any hidden fees with Expensify?

How does Expensify's pricing compare to competitors?

What payment methods does Expensify accept?

Can I cancel my Expensify subscription at any time?

Does Expensify offer a trial period for new users?

How does Expensify handle currency conversions?

Author

Martin Lunendonk

Martin Lunendonk is a senior tech writer specializing in website builders, web hosting, and ecommerce platforms. With a background in finance, accounting, and philosophy, he has founded multiple tech startups and worked in medium to large tech companies and investment banking, bringing deep expertise and reliable insights to his software reviews.

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